Pinole's Demolition Requirements

The Cover Sheet must list all applicable codes and a contain a description and scope of work.

A site plan, minimum of 18"x24" is required, containing the following information:

1. Parcel lines, including property lines and any easements
2. All structures to remain and/or to be demolished, each clearly noted
3. All walkways, driveways, etc, to remain or to be demolished, each clearly noted
4. All trees to remain and/or to be demolished with canopy, species and caliper size clearly noted and the proposed method of preservation for trees to be preserved. (Please note: Proposed tree removal may require additional information, and a Tree Removal Permit from the Planning Division)
5. Any hazardous materials
6. Any water wells
7. Any septic tanks
8. All utilities, including gas, electrical and water lines

All electronic documents in PDF form are required; no paper documents are accepted. A Design Professional is required to sign all documents.

• Cal-OSHA Notification confirmation - Required if demolition work requires excavations of five feet or more.
• Contra Costa County Health Department - Verification letter indicating status of water wells and septic system if present on the property. Letter to include whether well is to remain or be removed. 
• Bay Area Air Quality Management District (BAAQMD) - Notification confirmation letter with assigned “J” number, confirming notification regarding asbestos demolition and / or removal is required. 
• PG&E - Notification confirmation of disconnection of gas and electrical utilities.
• West County Wastewater District (WCWD) - Copy of Demolition/Sewer Capping Permit if property is located in WCWD area. Verify if property is serviced by WCWD. Call Public Works at (510) 741-2065 or email [email protected] with questions regarding properties in Pinole but outside of the WCWD for any Pinole Public Works requirements.
• Contra Costa County Fire Protection District –Contact ConFire to determine if your project requires a Permit from ConFire.

1. Building Permit Application. Ensure that the following are provided:
   • Name, title, address, and contact phone number of design professional
   • Address of property and name, address, contact phone number of property owner
2. Planning Application (if applicable, email [email protected], call the Department phone line (510-724-8912), or the Planning Manager phone (510-724-9842).
3. Owner/Builder Form (if applicable)
4. Encroachment Permit for work in the right-of-way (if applicable, contact Public Works at (510) 741-2065 or email [email protected])
5. Grading Permit (if applicable, contact Public Works at (510) 741-2065 or email [email protected])
6. Hazardous Material Disclosure Statement (AB3205) with Signature from the Property Owner
7. Pre-Construction Waste Handling Plan
8. Use Declaration Statement (Convey Parcel Use Post Demolition)
9. Fire Department Live Training Exercise Agreement
10. Statement of Storm water Pollution Prevention
11. PCB Report (as required per Chapter 15.60 of the Municipal Code). PCB Assessment Form can be found in the Bay Area Stormwater Management Agencies Association's Model Applicant Package

• Prior to demolition or hauling, make an account at (https://pinole.wastetracking.com/). Verify and activate your account by via email activation link. Note: Please check your spam/junk folder for your activation link from [email protected]
• Go to “Settings” “Facilities List” to check if the recycling facility is on our approved list. If the facility is not on the City of Pinole approved list, we will not accept the receipts / tickets. If you cannot access this list, please call Green Halo directly at 1-888-525-1301.
• Recycling Facility must recycle 65% or more of the waste materials. Please contact the facilities directly prior to disposal and check if they meet the 65% diversion rate.

• When dropping off your waste at the facility, ensure your receipts / tickets have the following information, otherwise they will not be approved and your deposit will not be refunded:
  1. Recycling Type must state: “C&D” (ie “MSW” is not accepted)
  2. Origin of work must state: “Pinole”. If ticket or reports state other jurisdictions, they will not be accepted.
  3. Facility must be on approved list for material type (needs to meet 65% diversion rate). Other facilities will not be accepted.
• Enter information needed (address, tons, materials, etc.)
• Keep all the receipts / tickets / reports from the recycling facility. Upload/Scan to your Green Halo account and reference them to your Project / Permit #.

• Prior to the final inspection of a grading, demolition, and/or building permit and within 30 days after project completion, the applicant shall submit their WMP Summary to the City through Green Halo for final review. The goal of the final review is to provide documentation to the City showing that the diversion requirement has been met. Please note that ALL RECEIPTS for the project shall be submitted.
• Provide any additional information the applicant believes is relevant to determining its efforts to comply in good faith with the diversion requirement.
• Through Green Halo, the City will review the WMP and documentation noted above and a determination will be made if the applicant has complied with the diversion requirement as follows:
  • Full compliance - If the applicant has fully complied with the diversion requirement.
  • Noncompliance - If the City determines that the applicant has not complied with the diversion requirement, the City may withhold final project approval until full compliance can be established.
• No hold on final shall be released, until the Waste Management Plan’s Summary has been provided to and approved by the City as either full compliance or good faith effort to comply

The applicant and property owner are responsible for the actions of their contractors or other agents with regard to the diversion requirement. Facilities certified through Green Halo for processing recycled materials may also process landfilled waste. The applicant is responsible for indicating to facility personnel the submitted materials should be recycled. Before leaving the facility, the applicant should verify the ticket lists the correct recycled material (e.g. “Mixed C&D”). If the facility ticket lists “MSW” (Municipal Solid Waste), this means the materials were landfilled. In this case, there is a 0% diversion rate and no credit for recycling will be applied.

The forms below shall completed with a submittal to demolish/fill in a pool.

• Building Permit Application
• Owner/Builder Form, if applicable
• Waste Handling Plan. Through Green Halo, applicants can establish, monitor, and document waste management plan and compliance online.

The applicant may retain a civil or geotechnical engineer to supervise the filling and compaction of the fill material per the California Building Code. The engineer shall provide a report to the City prior to the final inspection, as to observation of fill, compaction and general site drainage conditions after final grading. If the site will be considered for a structure to be place on it at a later date, this is the option that should be used. The following also applies:

• The natural gas line and water service serving the pool and pool equipment must be capped off with an approved fitting.
• The electrical wiring serving the pool equipment including the breaker in the electrical panel shall be removed.

• Swimming pools may be filled with “clean fill” if a covenant for restricted use is recorded with the County. Clean fill is uncontaminated, non-water-soluble, non-decomposable inert solid material. The term includes clean soil, rock, gravel, sand, stone, dredged material, used asphalt, and brick, block or concrete from construction and demolition activities that is separate from other waste and recognizable as such. The following also applies:
• Materials which have been painted are not allowed.
• A receipt is acceptable for documenting the source of the clean fill obtained from off site. The natural gas line and water service serving the pool and pool equipment must be capped off with an approved fitting.
• The electrical wiring serving the pool equipment including the breaker in the electrical panel shall be removed.
• Identification of Buildable Areas
  • Non-buildable Area: if the post demolition area is to become a non-buildable area, delineate the non-buildable area on the plot plan.
  • Buildable Area: if the post demolition area is to become buildable, you must provide the following two items:
    • A demolition, drainage and compaction plan prepared and wet-stamped by a State Licensed Engineer
    • A completed special inspection form that designates the supervising Engineer or Special Inspection Agency that will both conduct the backfill compaction operation and provide a compaction report to the Building Division declaring the abated area as buildable.
  • A covenant will be required to be placed on the property and recorded with the County for a “Covenant Restricted Use Area Maintenance of Uncertified Fill.” This document is to be prepared by the applicant (see sample document), signed by the property owner(s) and notarized before it recorded with Contra Costa County Recorder’s Office at: 555 Escobar St, Martinez, CA 94553. The applicant is responsible for recording the document and providing a copy of the recordation to the City prior to a Final of the permit.